Why Should I Learn Microsoft Office? 9 Reasons Why

logo by Editorial Staff | Updated on September 28th, 2023

Microsoft Office isn’t just a bundle of software applications—it’s a staple in both academic and professional settings. With a staggering 1.2 billion users spread across 140 countries, it’s not an exaggeration to say that this software suite is ubiquitous. Whether it’s for organizing information, making presentations, or analyzing data, Microsoft Office is a tool you’ll encounter almost everywhere. If you want to thrive in today’s digital age, understanding this suite is not optional—it’s essential.

What is Microsoft Office?

Microsoft Office has been an integral part of work and study routines for nearly three decades. Launched initially by Bill Gates, this game-changing software package includes Microsoft Word, Excel, and PowerPoint—the original “Holy Trinity” of Office apps. Since its inception, Microsoft Office has achieved phenomenal success, contributing significantly to Microsoft’s revenue. In Q2 2020, for instance, the company reported a whopping $11 billion in earnings solely from the productivity segment, solidifying the Office Suite’s importance in business, academia, and home usage.

The Evolution of Microsoft Office for Beginners

The core offerings of Microsoft Office—Word, Excel, and PowerPoint—have been constant throughout the years. However, the suite has expanded its capabilities with additional applications like Access, Publisher, OneNote, and Outlook. Each of these tools interacts seamlessly with the others, making your workflow more efficient. Whether you’re using Windows or Mac, there’s a version of Office for you, including mobile applications and web-based options to cater to an ever-changing tech landscape.

What Is Microsoft 365?

In 2011, Microsoft made a strategic move to tap into cloud computing with the launch of Office 365. Though it contained almost the same programs as the desktop suite, Office 365 offered unique features like Morph and Designer in PowerPoint. The push towards a cloud-based service has increased in the years since, with exclusive features being added regularly. As of April 21, 2020, the service was rebranded as Microsoft 365, hinting at a broader range of apps and services to come.

Comparing Microsoft Office and Microsoft 365

Both the traditional Microsoft Office suite and its cloud-based counterpart, Microsoft 365, offer the same beloved programs, but the two differ in pricing and platform support. While Microsoft Office requires a one-time payment for lifelong access, Microsoft 365 functions on a subscription basis, offering regular updates and cloud storage among its benefits.

Why Learning Microsoft Office Is Non-Negotiable

The reasons for mastering Microsoft Office are numerous and impactful:

  • Ubiquity in Business: Microsoft Office is universally accepted as a professional standard. Its versatility and power make it a staple in virtually every industry.
  • Dominance Over Alternatives: While some may argue that Google Docs serves as a sufficient alternative, it lacks the robustness and offline capabilities offered by Office. This makes Office the preferred choice for larger organizations.
  • Employment Prospects: Knowing how to use Microsoft Office effectively is almost a prerequisite in today’s job market. Mentioning proficiency in Office on your resume can give you an edge in the hiring process.
  • Cloud Capabilities: Microsoft’s cloud-based services via Office 365 (now Microsoft 365) ensure that you can work from anywhere, as long as you have internet access.
  • Ongoing Updates and Support: Microsoft continually enhances its Office tools, providing you with an evolving array of features and robust customer support.
  • Trust Factor: Microsoft’s longstanding reputation for quality and reliability makes Office a trusted choice for businesses and individuals alike.
  • Accessibility to Help and Training: Its widespread adoption ensures that you’ll never be far from help, be it online resources or professional training programs.
  • User-friendly Features: From grammar checks in Word to pivot tables in Excel, Microsoft Office is designed to make your tasks easier and more efficient.
  • Certification and Career Advancement: Achieving a Microsoft Office Specialist certification can add significant value to your professional profile, often leading to higher-paying job opportunities.

Enhancing Your Resume with MS Office Skills

Rather than just mentioning that you’re “proficient in MS Office,” illustrate this expertise with specific examples of how you’ve applied these tools in your work or projects. Note the duration of your experience and any relevant accomplishments. Make sure to mention if you have been certified or have taken any courses to deepen your knowledge.

Opting for Microsoft Office Training

For those looking to fine-tune their Microsoft Office skills, numerous training programs cater to all levels of expertise. From beginner courses to advanced modules, these programs are designed to enrich your understanding of the software suite. Upon completing the courses, you’ll receive a certificate, which serves as tangible evidence of your skills and can be added to your resume or LinkedIn profile.

In summary, learning Microsoft Office is not just an added skill—it’s an essential part of being a competent professional in almost any industry. With its array of tools, constant updates, and widespread acceptance, Microsoft Office is an investment in your future.


Editorial Staff

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